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VI Import of Serial Numbers to PO Receipt of Goods

  • 1.  VI Import of Serial Numbers to PO Receipt of Goods

    Posted 12-04-2023 08:52
    Edited by Doug Higgs 12-04-2023 08:54
      |   view attached

    I have a VI import of serial numbers to PO receipt of goods.  It imports the serial numbers however, the Quantity Ordered field doesn't populate.  After the import I can open the receipt of goods and type in the quantity ordered.  I thought the quantity ordered would be read from the original PO via the business objects since the PO number is specified in the import.  Any ideas?  Attached and below is a screen shot of the import job. 



    ------------------------------
    Doug Higgs
    Midwest Commerce Solutions, Inc
    (312) 315-0960
    Chauffeur, Chef, and Personal Assistant to Sprinkles
    ------------------------------



  • 2.  RE: VI Import of Serial Numbers to PO Receipt of Goods

    Posted 12-04-2023 09:09

    Looks like you may wish to set LL.QuantityReceived to be REPL 00002 just like the regular qty rec'd field?



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    Brett Zimmerman
    Net at Work
    Greater Boston Area
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  • 3.  RE: VI Import of Serial Numbers to PO Receipt of Goods

    Posted 12-04-2023 09:16
      |   view attached

    @Brett Zimmerman  I tried that and the quantity ordered still doesn't get populated. 



    ------------------------------
    Doug Higgs
    Midwest Commerce Solutions, Inc
    (312) 315-0960
    Chauffeur, Chef, and Personal Assistant to Sprinkles
    ------------------------------



  • 4.  RE: VI Import of Serial Numbers to PO Receipt of Goods

    Posted 12-04-2023 09:16

    Doug,

    When doing a receipt of goods, I think you need to add the LineKey from the original Purchase Order, then the business logic will populate the ItemCode and the QuantityOrdered from the PO.  without the LineKey field, then Sage would add this line as a new line added to the PO. 



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    David Overholt
    DWD Technology Group
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  • 5.  RE: VI Import of Serial Numbers to PO Receipt of Goods

    Posted 12-04-2023 10:00
    Edited by Brett Zimmerman 12-04-2023 10:10

    Maybe something in this kb article will help?

    How to import Purchase Order Receipts

    Summary

    How to import Purchase Order Receipts using Visual Integrator

    Description

    Cause

    Resolution

    Create import job selecting the Table Name PO_ReceiptHeader

    The following fields are required for the import job:

    • H.BatchNo
      • If Receipt Entry Batch Processing is enabled in Purchase Order Options
      • For Next Batch Number, set Operation to Assign and leave Default value blank
    • H.ReceiptType
      • Assign I for Receipt of Invoice
      • Assign G for Receipt of Goods
    • H.ReceiptNo
      • For Next Receipt number, set operation to NEXT
    • H.PurchaseOrderNo
      • This field is required if Receipt is to be applied to Purchase Order
    • H.APDivisionNo
      • Assign to 00 if Accounts Payable Divisions is not enabled in AP Options
    • H.VendorNo
    • L.ItemCode
    • L.OrderLineKey
      • This field is required if Receipt is to be applied to Purchase Order
      • This is the Line key of the original PO
      • A new line will be created on the original PO if the wrong value is used
    • L.AppliedPurchaseOrderNo
      • This field is required if Receipt is to be applied to Purchase Order
      • This field is only available on version 2020 and higher
    • L.QuantityReceived
    • Note: Additional fields may be added, but the fields that are listed the minimum to create an import job
    • L.OriginalQtyOrdered & L.BalanceQtyBackordered will also be needed if importing additional items not on applied Purchase Order
    DocLink: How to import into Business Framework data entry files for Sage 100
    DocLink: How to use the Next operation in Visual Integrator to assign the Next Automatic Number for Entries, Invoices, Orders, Checks, etc.

    Solution Properties

    Solution ID
    223924350033110
    Last Modified Date
    Thu May 05 14:43:48 UTC 2022
    Views
    27



    ------------------------------
    Brett Zimmerman
    Net at Work
    Greater Boston Area
    ------------------------------



  • 6.  RE: VI Import of Serial Numbers to PO Receipt of Goods

    Posted 12-04-2023 10:09
      |   view attached

    Thanks @Brett Zimmerman and @David Overholt for the help and suggestions.  I have it working now.  I definitely needed the line key, and I was also missing the AppliedPurchaseOrderNo as detailed in the KB that Brett posted.  The ordered quantity that I was originally concerned about doesn't seem to make a difference if it is populated in the receipt of goods.  I updated and everything looks great on the PO and all of the serial numbers and quantities are in inventory.  For the record, attached and below is the final VI job that works. 



    ------------------------------
    Doug Higgs
    Midwest Commerce Solutions, Inc
    (312) 315-0960
    Chauffeur, Chef, and Personal Assistant to Sprinkles
    ------------------------------



  • 7.  RE: VI Import of Serial Numbers to PO Receipt of Goods

    Posted 12-04-2023 10:26

    BTW, you don't need LineKey there.  That would only apply if you were importing an update to the unposted receipt.  (LineKey applies to the receipt details... OrderLineKey is the link to the PO lines).



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    Kevin Moyes
    Technical Systems Analyst
    Munjal White Consulting Co.
    Toronto ON
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  • 8.  RE: VI Import of Serial Numbers to PO Receipt of Goods

    Posted 12-04-2023 10:28

    Thanks @Kevin Moyes  That's probably why I ended up with both fields in the job.  LOL... Keep adding fields until something changes LOL!!



    ------------------------------
    Doug Higgs
    Midwest Commerce Solutions, Inc
    (312) 315-0960
    Chauffeur, Chef, and Personal Assistant to Sprinkles
    ------------------------------



  • 9.  RE: VI Import of Serial Numbers to PO Receipt of Goods

    Posted 12-04-2023 12:09

    Doug, do you mind attaching your source file?



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    Bob Pfahnl
    Manager - Silicon Valley
    DSD Business Systems
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  • 10.  RE: VI Import of Serial Numbers to PO Receipt of Goods

    Posted 12-04-2023 14:52
      |   view attached

    @Bob Pfahnl  the source file is attached.



    ------------------------------
    Doug Higgs
    Midwest Commerce Solutions, Inc
    (312) 315-0960
    Chauffeur, Chef, and Personal Assistant to Sprinkles
    ------------------------------

    Attachment(s)

    txt
    PO ROG Serial.txt   213 B 1 version


  • 11.  RE: VI Import of Serial Numbers to PO Receipt of Goods

    Posted 12-04-2023 14:53

    @Bob Pfahnl  The source file is tab-delimited.



    ------------------------------
    Doug Higgs
    Midwest Commerce Solutions, Inc
    (312) 315-0960
    Chauffeur, Chef, and Personal Assistant to Sprinkles
    ------------------------------