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SO Invoice Entry, SO Number look up (ALE), Current Invoice field Missing

  • 1.  SO Invoice Entry, SO Number look up (ALE), Current Invoice field Missing

    Posted 09-01-2021 11:26
    At month end, I have to invoice 10 - 15 sales orders belonging to the same customer.  I do not have any picking sheets to enter from.  So when I use the SO ALE, I see numerous SO's for this customer.  The first five or so invoices are not an issue, but things start going down hill from there as I start selecting SO's that have already been invoiced.  So I try to customize the ALE to display the current invoice field in SO header.  There are two ALE's for this (screen's below).  The default ALE (.... Header list - S/B Type) does NOT have the current invoice field available.  The ALE for all SO (....Header list - All Type) does the current invoice available for display, but that look up does is not available in SO invoice entry.

    Is there a way to display the Current invoice field???

    Thanks in advance.













    ------------------------------
    Jeff Schwenk
    FORMER 90M Board Member -140,000,000 is a TERRIBLE thing to waste!!!
    Bottomline Software, Inc.
    Waynesboro VA
    540-221-4444
    ------------------------------


  • 2.  RE: SO Invoice Entry, SO Number look up (ALE), Current Invoice field Missing

    Posted 09-01-2021 11:35
    Edited by Brett Zimmerman 09-01-2021 11:49
    Do you have to use the User Lookup 'Wizard'?  Can you just use the Custom button on the SO lookup?  That has the CurrentInvoiceNo field.

    from next/below post:  However, it appears that field is NOT available via the SO lookup inside S/O Invoice Data Entry.  Maybe you can just add S/O Inq button to Inv Entry screen.



    ------------------------------
    Brett Zimmerman
    Net at Work
    Greater Boston Area
    ------------------------------



  • 3.  RE: SO Invoice Entry, SO Number look up (ALE), Current Invoice field Missing

    Posted 09-01-2021 11:39
    However, it appears that field is NOT available via the SO lookup inside S/O Invoice Data Entry.  Maybe you can just add S/O Inq button to Inv Entry screen.

    ------------------------------
    Brett Zimmerman
    Net at Work
    Greater Boston Area
    ------------------------------



  • 4.  RE: SO Invoice Entry, SO Number look up (ALE), Current Invoice field Missing

    Posted 09-01-2021 11:43
    Edited by Brett Zimmerman 09-01-2021 11:44
    @Jeff Schwenk, it looks like you can use this one which has the CurrentInvoiceNo field, or does that Lookup not apply to the SO field in Inv Entry?:




    ------------------------------
    Brett Zimmerman
    Net at Work
    Greater Boston Area
    ------------------------------



  • 5.  RE: SO Invoice Entry, SO Number look up (ALE), Current Invoice field Missing

    Posted 09-01-2021 11:54
    @Brett Zimmerman - You are at the point where my question applies.  The SO ALE inside the SO Invoice panel only pulls up the ALE  ..... Header List - S/B.  I added the field to the ....... Header List - ALL.  SO entry uses the - ALL ALE, SO invoice entry uses the - S/B ALE.  I don't see a way to change this or display the current invoice field in the ALE.  Looking for a hack if this is the case.

    ------------------------------
    Jeff Schwenk
    FORMER 90M Board Member -140,000,000 is a TERRIBLE thing to waste!!!
    Bottomline Software, Inc.
    Waynesboro VA
    540-221-4444
    ------------------------------



  • 6.  RE: SO Invoice Entry, SO Number look up (ALE), Current Invoice field Missing

    Posted 09-01-2021 11:56
    Are UDF's available in the lookup?  If so, try that with a mirror script (column post validate on the Sage field to update the UDF).

    ------------------------------
    Kevin Moyes
    Technical Systems Analyst
    Munjal White Consulting Co.
    Toronto ON
    ------------------------------



  • 7.  RE: SO Invoice Entry, SO Number look up (ALE), Current Invoice field Missing

    Posted 09-01-2021 12:08
    @Kevin Moyes - Thanks for the suggestion but I am not a scripter.  If I need a script, I sub it out.  This appears to be a WAD that has existed for many moons.  Not sure why the current invoice field was omitted from the - S/B ALE as it is as important as the LASTINVOICE field (which made the list).  Back in the day, there was a post on adding a new table to the ALE via VI Export but I doubt that this would work as the SO header table is the subject of the ALE.  Short of a solution from the group, I am not going to pursue with Sage.  There are many more important bugs that they are ignoring.​

    ------------------------------
    Jeff Schwenk
    FORMER 90M Board Member -140,000,000 is a TERRIBLE thing to waste!!!
    Bottomline Software, Inc.
    Waynesboro VA
    540-221-4444
    ------------------------------



  • 8.  RE: SO Invoice Entry, SO Number look up (ALE), Current Invoice field Missing

    Posted 09-01-2021 12:46
    What about just adding S/O Inquiry (button) to Inv Entry screen?  I think that lookup has the field you need.

    ------------------------------
    Brett Zimmerman
    Net at Work
    Greater Boston Area
    ------------------------------



  • 9.  RE: SO Invoice Entry, SO Number look up (ALE), Current Invoice field Missing

    Posted 09-01-2021 18:34
    @Brett Zimmerman - Interesting thought, but if the SO Inquiry is in play, I could just keep that panel open along side the SO invoice panel.​

    ------------------------------
    Jeff Schwenk
    FORMER 90M Board Member -140,000,000 is a TERRIBLE thing to waste!!!
    Bottomline Software, Inc.
    Waynesboro VA
    540-221-4444
    ------------------------------



  • 10.  RE: SO Invoice Entry, SO Number look up (ALE), Current Invoice field Missing

    Posted 09-01-2021 22:17
    Jeff - Like this. In S/O Invoice Data Entry - Click the ALE Lookup for Sales Order No, click on Custom button then modify that lookup like this:



    ** Any field that is not in the default lookup can be prefixed with "dat." and should be appended with a $ if a string field.
    In my data set, the CurrentInvoiceNo value of 0137445 for SO 0052766 is correct.



    ------------------------------
    Alnoor Cassim

    Email: alnoor@asifocus.com
    Ph: 949-689-9887
    Orange County, CA
    ------------------------------



  • 11.  RE: SO Invoice Entry, SO Number look up (ALE), Current Invoice field Missing

    Posted 09-01-2021 23:24
    Edited by Jeff Schwenk 09-01-2021 23:26
      |   view attached
    AWESOME!!!!!  But one step forward and the brick wall appears.  When I try to modify my existing ALE or create a new one, when I click on the "New Field" button, an error 43 SWQMAN line 4120 comes out of nowhere.  WHAM!!!  See attached.  Apparently, I have more than 1000 query column definitions?  Not seeing it!  Interesting that they suggest that I create an enhancement request on the Ideas site.

    Drats, stymied again.  So close!

    BTW, V2021

    ------------------------------
    Jeff Schwenk
    FORMER 90M Board Member -140,000,000 is a TERRIBLE thing to waste!!!
    Bottomline Software, Inc.
    Waynesboro VA
    540-221-4444
    ------------------------------

    Attachment(s)



  • 12.  RE: SO Invoice Entry, SO Number look up (ALE), Current Invoice field Missing

    Posted 09-02-2021 12:00
    Specifically the Error 43 means the number of columns for SO_InvoiceHeader and from the tables corresponding to the other data sources (see list below), exceeds 999. On my v2020.2 system which has some UDFs, I have 845 columns. This means you have a crap ton of UDFs among all these tables. If there are some you don't need anymore or were just experimental, just delete them with UDF Maintenance.

    Data Sources for SO_Invoice_bus (SO_InvoiceHeader):
    PaymentType, ArDivisionNo CustomerNo, TaxSchedule, SalesOrderNo, TermsCode, SalesPersonDivisionNo, SalesPersonDivisionNo2, SalesPersonDivisionNo3, SalesPersonDivisionNo4, SalesPersonDivisionNo5, SalesPersonNo, SalespersonNo2, SalespersonNo3, SalespersonNo4, SalespersonNo5, ShipVia, BillToCountryCode, ShipToCountryCode, BillToZipCode, ShipToZipCode, ShipToCode, ShipperId, BillToDivisionNo, BillToCustomerNo, WareHouseCode,

    ------------------------------
    Alnoor Cassim

    Email: alnoor@asifocus.com
    Ph: 949-689-9887
    Orange County, CA
    ------------------------------



  • 13.  RE: SO Invoice Entry, SO Number look up (ALE), Current Invoice field Missing

    Posted 09-02-2021 17:41
    For what it is worth, please vote for this Idea for an enhancement.....

    Sage 100: Error: "43 SWQMAN 4120" when adding new field to Custom Lookup (v1ideas.com)

    Time to stuff the ballot box.

    Thanks for your support.

    Also, could someone with MD chops post on the magnitude of this fix?  Is it simple, medium or too hard to ever consider addressing?  Issue has been known for two years now.

    ------------------------------
    Jeff Schwenk
    FORMER 90M Board Member -140,000,000 is a TERRIBLE thing to waste!!!
    Bottomline Software, Inc.
    Waynesboro VA
    540-221-4444
    ------------------------------



  • 14.  RE: SO Invoice Entry, SO Number look up (ALE), Current Invoice field Missing

    Posted 09-02-2021 18:01
    Voted.  I have an open case for corrupted ALE data and those SOA files need to be replaced with proper framework tables!

    ------------------------------
    Kevin Moyes
    Technical Systems Analyst
    Munjal White Consulting Co.
    Toronto ON
    ------------------------------



  • 15.  RE: SO Invoice Entry, SO Number look up (ALE), Current Invoice field Missing

    Posted 09-02-2021 19:47
    Thanks.  Up to two votes now!  It is trending under the HOT tab!!

    ------------------------------
    Jeff Schwenk
    FORMER 90M Board Member -140,000,000 is a TERRIBLE thing to waste!!!
    Bottomline Software, Inc.
    Waynesboro VA
    540-221-4444
    ------------------------------



  • 16.  RE: SO Invoice Entry, SO Number look up (ALE), Current Invoice field Missing

    Posted 09-02-2021 23:37
    Certainly vote-worthy!

    ------------------------------
    Karen O'Lane
    Accounting Systems, Inc. (ASI)
    Fresno CA
    803.252.6154 x242
    559.577.4142
    90 Minds Treasurer
    ------------------------------