Sage 100

Sage 100 2014 Advanced. Users have mis-posted a bunch of invoices in PO receipt of invoice, and want to reverse ( or partially adjust) them. If they originated in A/P it is simple to do, but these are from PO and they want the PO quantities/purchases clearing report correct. You can do a PO receipt of invoice with negative quantities, but it does not let you use the same invoice # (to handle it like an adjustment) so you have to use an invoice # with an ""A"" at the end. Does anyone know a way around this, or if not, if your original invoice was for $ 200 of an item, and it should have been $50, so you have an invoice for $ 200.00 and a credit invoice (same # with an A suffix) for $ 150, is the only want to ""apply"" them to use a manual check for a zero amount ? They want the vendor only to see the single correct invoice # and amount - any advice or best practice on this would be greatly appreciated. Thanks in advance.

Do your PO Receipt of Invoice for the negative quantities; so that it exactly matches the original invoice. That creates a $ 200 invoice with the original Invoice Number and a $ -200 invoice credit with the Invoice-A Number. Use Manual Check to offset them against each other. Then, go back and properly receive the PO Invoice for the proper amount. You can't use the original invoice number any longer, so maybe prefix with a ""0"" or a letter.

Thanks....

IDK, seems like a lot of work to hide the mistake from the vendor. What difference does it make to the vendor as long as they get paid the right amount. Maybe a paid engagement to review their internal processes would be money well spent......

Wish I had a nickel for every time I've shown folks how to net invoices in AP manual check entry so that mistakes don't appear on check stubs.