Sage 100

Just trying to figure out the pros and cons of closing v2.2X PR at YE.  Last year you did not have to close the year before running the first PR in the new year.  But I believe there were a couple of posts indicating that if you did NOT close, your YTD balances in the new year were not reset for check printing purposes.

Did I recall this correctly and if so, anyone aware if this was fixed?

90 inquiring minds want to know.

"Asking for a friend"

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Jeff Schwenk
FORMER 90M Board Member
Bottomline Software, Inc.
Waynesboro VA
540-221-4444
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I too would like to know this answer. Plus has SAGE released any updated Year-End Payroll processing guides, checklists, etc. that specifically states PR v2.2x closing year end is not required.  I found instruction in SAGE's Year-End Centre, that discuss how to process legacy Payroll at YE. 

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Michael McDonald - Consultant
Michael T McDonald CPA
616-813-8887 - mike@mcdcpa.com
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I recommend that my payroll clients close the payroll year prior to processing their first payroll for 2021 based on the list below of what happens during payroll year-end processing.  All payroll reports and Aatrix forms can be run for Q4 2020 after closing the year.

During Payroll year-end processing the following happens:

Note:  Always make sure you have a backup copy of your payroll data before closing the year either by copying the data to a new Sage company code or via a backup done by your IT people.

• The field showing the employees' year-to-date direct deposit amount is cleared.
• Terminated employee records are removed from the employee file if there is no history associated with the records.
• For pension plan deductions, if the Reset Balance at Year End check box in Deduction Code Maintenance is selected, the deduction balance is reset to match the deduction goal amount. Otherwise, the goal is set to match the balance. (The deduction balance is calculated as the deduction goal less the accumulated deduction amount. If the balance is zero, the deduction is no longer applied.)
• If an employee has no history for a deduction, the deduction is removed from the employee record.
• If Calendar Year is selected in the Reset Time Off Based On field in Payroll Options, employees' unused time is carried over to the next year (up to the Carryover limit set in Employee Maintenance).
• History records, including Time Track Entry history records, are purged if they are older than number of years for which Payroll history is retained. The number of years to retain history is set in Payroll Options.
• The current processing year set in Payroll Options is advanced to the next year.

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Shari Eckersley
ICS Support
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