Sage 100

A client has asked if deferred expenses may be automated similar to how deferred revenue works in AR. I have seen deferred revenue in AR offered as enhancements.  What about AP?  They want to post an invoice that may get paid in one month but spread expenses to three months (current plus two subsequent).  Without having to do manual journal entries for each month.

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alan niergarth
Velosio LLC
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Why not use Recurring Invoices in AP?

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Moira Goggin
Chismet Consulting Corp.
Long Beach CA
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Its a thought.  The original invoice would credit the full amount to AP and have additional GL line for debiting a deferred expense account with the remainder of the un-applied expenses.  They could have a zero dollar repetitive invoice that credits a portion of deferred expense and debits the true expanse for that month. It would be automatic once it was set up on whatever cycle they chose.  That might fly.

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alan niergarth
Velosio LLC
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Original Message:
Sent: 07-09-2019 11:59
From: Moira Goggin
Subject: Posting Deferred Expenses through AP

Why not use Recurring Invoices in AP?

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Moira Goggin
Chismet Consulting Corp.
Long Beach CA
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Do recurring JE's fall under the manual JE category?  Is this a one off item?  Or is this a monthly issue?  Another option would be to post the original invoice 1?3 to expense and two thirds to deferred expenses.  Then post the second 1/3 dating the transaction the following month and the final month after that.  Optimal method depends on the ongoing volume.

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Jeff Schwenk
FORMER 90M Board Member
Bottomline Software, Inc.
Waynesboro VA
540-221-4444
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Original Message:
Sent: 07-09-2019 13:35
From: alan niergarth
Subject: Posting Deferred Expenses through AP

Its a thought.  The original invoice would credit the full amount to AP and have additional GL line for debiting a deferred expense account with the remainder of the un-applied expenses.  They could have a zero dollar repetitive invoice that credits a portion of deferred expense and debits the true expanse for that month. It would be automatic once it was set up on whatever cycle they chose.  That might fly.

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alan niergarth
Velosio LLC
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Original Message:
Sent: 07-09-2019 11:59
From: Moira Goggin
Subject: Posting Deferred Expenses through AP

Why not use Recurring Invoices in AP?

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Moira Goggin
Chismet Consulting Corp.
Long Beach CA