Sage 100

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  • 1.  PO Receipt of Invoice removes freight from PO Entry

    Posted 12-09-2024 18:37

    I've duplicated this issue in 2022, 2023, and 2024. If you enter a freight amount on the totals tab when you create a new PO, then do a receipt of invoice and go back to the original PO, the freight amount is zeroed out. PO History Inquiry still has the freight amount but PO Entry/Inquiry doesn't.  I've tested landed cost/ not landed cost, *ESC on, totally plain systems, different vendors, different items, etc. and they all behave the same way. To the point that I'm wondering if this is WAD, is there a reason the freight would be removed from PO entry? I have a client blowing up that they have been using PO Inquiry to determine what their costs were and didn't realize freight wasn't included and now all their metrics are off. I reported it to Sage and they didn't have any ideas or solutions. Has anyone else encountered and (hopefully) solved this issue? 



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    Kate Krueger
    Consultant
    MicroAccounting
    214.800.5555x553
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  • 2.  RE: PO Receipt of Invoice removes freight from PO Entry

    Posted 12-10-2024 08:20

    Did Sage submit the issue to Development for review to determine if it is a defect or WAD?



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    Susan Pawlowic
    Sage 100 Solutions Architect
    RKL eSolutions, LLC
    spawlowic@rklesolutions.com
    (717) 735-9109 Ext. 4352
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  • 3.  RE: PO Receipt of Invoice removes freight from PO Entry

    Posted 12-10-2024 10:21

    Supposedly next-level support will review it today and determine if it needs to go to development or if it is an intentional "feature". An additional problem is that if someone does ROI before ROG, the freight is no longer there if they wanted to do landed cost. So I think this will find its way to development, then it becomes a question of how long we wait for a fix. 



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    Kate Krueger
    Consultant
    MicroAccounting
    214.800.5555x553
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  • 4.  RE: PO Receipt of Invoice removes freight from PO Entry

    Posted 12-10-2024 10:50

    I wonder if it is WAD and intended for partial Receipts. Thinking that if you had $100 freight and only received some of the items and applied $30 freight for those items then you would expect $70.00 left for the other items on the order?

     

    I'm not necessarily in agreement with that logic, but the thought crossed my mind.

     

     

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  • 5.  RE: PO Receipt of Invoice removes freight from PO Entry

    Posted 12-10-2024 17:54

    At this point I would take any logic here, even if it didn't suit the client - at least I would have a reason! I tested out invoicing only part of the freight to see if it would leave the balance in the freight field but unfortunately it still zeroed it out. The second invoice didn't pull the remainder of the freight so I'm still logic-less in this issue. But I appreciate the ideas!



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    Kate Krueger
    Consultant
    MicroAccounting
    214.800.5555x553
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  • 6.  RE: PO Receipt of Invoice removes freight from PO Entry

    Posted 12-10-2024 18:30

    Maybe try playing with this PO Option?  (The help description implies some sort of freight calculation... but I have no idea how that would work).



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    Kevin Moyes
    Technical Systems Analyst
    Munjal White Consulting Co.
    Toronto ON
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  • 7.  RE: PO Receipt of Invoice removes freight from PO Entry

    Posted 12-10-2024 19:16

    I looked at the code. FreightAmt and PrepaidFreightAmt do get reset to 0 by design in the Receipt Register Update for a ROI or a ROG that has the InvoiceNo filled in. Obviously we don't have a design document to review but it looks like this logic may have been introduced when the AppliedPurchaseOrderNo field was added to PO_ReceiptDetail table some versions ago to support the feature that allows multiple POs to be applied to a single ROG or ROI.

    This is just my theory but in following the code block I thought it was going to check if MultiplePurchaseOrdersApplied$ = Y in PO_ReceiptHeader before resetting the PO freight fields to 0. It did not do that but maybe it should?? It's also thoroughly complicated with all this freight line and sales tax allocation logic. I do think something got missed in the design but I have a feeling Sage will say this will not get fixed in the short term as it will have unknown risky impact in other areas, so maybe you ask client to use PO History Inquiry instead for cost metrics (or offer to create a UDF_BudgetFreightAmt that would get copied into from FreightAmt via script on Table PreWrite so original PO freight gets preserved)



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    Alnoor Cassim
    Accounting Systems, Inc. (ASI)
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  • 8.  RE: PO Receipt of Invoice removes freight from PO Entry

    Posted 12-11-2024 08:33

    I vote WAD as well.  Just as entering the unit cost via ROI changes the original PO cost.



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    Jeff Schwenk
    Owner
    Bottomline Software, Inc.
    Waynesboro VA
    (540) 221-4444

    Improving bottom lines for over 25 years!
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  • 9.  RE: PO Receipt of Invoice removes freight from PO Entry

    Posted 12-11-2024 10:46

    I really appreciate everyone's help here. I guess knowing it is deliberate (though possibly running when it should not) simplifies things.  And I agree that a UDF to hold the original freight value is a good idea to get the client the data they are looking for. Thank you everyone!



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    Kate Krueger
    Consultant
    MicroAccounting
    214.800.5555x553
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