Sage 100

Payroll (2013 Advanced) - Deduction Expense account - any way to override this by department. Ran into this before and just created a deduction/dept report so the customer makes monthly GL entries, but I'm hitting this again with a new customer. No extended solution or other options that I can see out there.

In Dept Maintenance there should be a Deductions button upper right.

DSD has a payroll enhancement (PR-1028) that allows you to set a employer contribution expense GL account by department. It's limited to one account per department though. We have several clients that use it.

Beth - that's for the accrual account. Bernie - I just found it, thanks. @JimWoodhead - the new DSD website format makes it more difficult to find enhancements - just wanted to pass on that feedback. You can't see the full description of the enhancement when scrolling down the list.

@EricAnderson - Are you looking at matching expenses like 401K?

yes, I think that extended solution will do the trick - but last we spoke client said she's fine overriding the accrual with the dept/deduction feature and then GL entry once a month to allocate the expense (based on the accrual breakdown on the balance sheet it should be a simple entry)

Something to think about is to set up the accounts backwards. I believe you can specify the liability account by department but the expense account restricted to one. So specify the liability account as the expense and expense as the liability. Then enter the employer matching deduction as a negative. Weird as it seems, I believe this will eliminate the adjusting entry.

interesting idea - so strange that Sage lets you override the liability account but not the expense account by dept - the exact opposite of what most customers need.

Been a beef for a while. Sigh... But I think I do have a client doing this.