90p Admin

Nov Board Meeting. Thursday, 11/9 @ 1:30 CT. (Moira sent the invitation with connection info last week.) Jim is out that day, so I will chair it. Here is my proposed agenda. Let me know if you want to add anything to New Business. Minutes Treasurer's report * current * intro 2018 budget Exec Dir report * Platform & KB * Branding & Promo * Education Old Business * Annual Board meeting * date * goals * MOTM * recap to date * preconf * pricing * draft schedule * promotional elements * other concerns * Membership * Membership Drive winners * Affiliate status * Review committee progress & discuss growth * Bylaws * brief status recap * Finalize in December? New Business * JN: 90 Minds Progress Review 8 months in, how do we want to approach our progress on our Feb 2017 vision/strategy? Discuss ""how"" to do this; we'll actually do it later. Adjournment

There are 5 committees in the Exec Dir recap Branding & Promo, Membership, Platform and KB, Education, and Events. Did you move some of those out of the report area and into separate areas of the agenda?

Yes. I would like to discuss those in more detail than a normal line in the ED report.

Got it, thanks.

I just now viewed how my original agenda format got messed up by SC. Please view this attachment, which is MUCH easier to follow!

Head start on Financials. Updated Sponsorship_Membership uploaded as well as a 2018 Budget attempt. YTD P/L is overstated as the 2018 Sponsorship_Membership billings are included. At year end, any 2018 amounts will be reclassed to Deferred Revenue and reversed in January. The 2018 budget reflects 2014-16 Actual, an estimated 2017 (Actual through Oct). The 2018 budget is broken into two categories - Administrative and MOTM 2018. The is a comment column for a minor narrative. Since there is a rumor of Sage not having a Summit conference, I have budgeted for only one conference. If one is put on the calendar (or we plan one), I am confident that we could make some numbers work given our administrative surplus. Comments ahead of tomorrow's meeting are welcome.

True Commerce (aka RedTail) is missing from Affilaite list - I'll resend the application to you @JeffSchwenk

How hard would it be to create a spreadsheet listing all affiliate members since 2015, with a column for each each of 2018, 2017, 2016, 2015 with ""x"" in each they were affiliate? I'm looking for growth and drop off.

It's the timing of the request not the difficulty. It can be done but can't promise it in time for this month's board meeting. A more interesting stat is not the growth or drop off but the pool for solicitation.

Thanks, Moira. Both I think are useful thinking prods. Jeff's listing of affiliate payments triggered it, seeing some who are not there (eg, WSP). Only 20% of revenue is from members, not enough to sustain ops without affiliates and profits from events. Affiliates have decreasing interest in marketing into a mostly-stagnant Sage 100 customer base. So figuring out how to make up for that is, I think, pretty important.

We should not be relying on Affiliates alone. The membership fees have not been increased in years. Yet costs go up each year.

No argument from me. 2-prong approach needed.

@JerryNorman, would you add a place for us to get an update on the status of the board interviews Moira was doing with each board member/contractor? Also, we need to revisit the efficiency of the new member application and onboarding process. There are several places that get updated when someone applies, gets invoiced, pays, and gets added to Socialcast. Sometimes, Jeff or I will miss one step in the process. The spreadsheet we use for the application and to communicate the process works well and gives us an opportunity to help each other keep from missing anyone but we do occasionally still miss something. I guess under new business, I'm proposing we figure out how to make the process more efficient.

Attached is a QAD pivot listing Affiliate Membership/Sponsorship for the past several years. GL classification has evolved so the categories aren't quite apples and apples, but you can see the big picture.

Solver and VIP are in the wrong starting years. They were both new sponsors in 2017 not 2016.

They both came on board in the middle of 2016 so they both received about 18 months of membership. I didn't feel like prorating so they are both showing in 2016 - Key word is quick and dirty. The process evolves year over year.

It was quick to update. Here are the results.

Very helpful. Thanks! I added a couple analysis areas:

While the Affiliate sponsorship early discount technically ended Nov. 3 the affiliate renewals and sponsorships roll in all they way up to the week of MOTM. This data will be more useful in March after MOTM.

FWIW I did figure that our current renewals are incomplete. It's a worthwhile comparison start.

updated agenda ...

Acumatica upgraded to Platinum sponsorship this year. Sending the app to Jeff for invoicing.

The last item in the agenda regards Bylaws. The last draft:

Minutes in case you're interested... And updated.

Minutes of yesterday's Board meeting - hopefully, all dates are correct!