Sage 100

How do others handle this? MAS v4.4 Payroll Deduction Expense Accounts. Sage gives the ability to change the deduction ACCRUAL account which works great when you are doing a payroll deduction for the employee. But what do you do when the deduction is an EMPLOYER deduction where you have both side of the entry to account for. In this instance, changing the accrual is not the account I want to change for the department as the ACCRUAL doesn't change. I want to change the EXPENSE GL account. I suppose I could set up a deduction code for each department, but client has 75 departments. The only option that I see is to do a GL allocation JE to move the dollars. Am I missing some trick?

That is how I would probably do it.

Looks like an idea just waiting for someone at Sage to implement. I personally think they should provide another field for the expense side. Depending on the deduction type of the code, one or both fields would display under department maintenance.

I thought the Deduction Code Mainteance Employer Contribution handled the expense account? The Employer Contribution has both the Deduction Accrual Account and the Contribution Expense Account

Looks like this may also be an existing enhancment request: 4511209: Add the ability to expense deductions by department. Currently, deductions cannot be expensed by department in Department Maintenance

Jeff....DSD has an enhancement that does this. Just search their website under payroll add-ons. Can't remember the exact name of it.

Thanks, currently writing a Access report to do the dirty deed for us. As Ken points out, maybe it will become native code someday...........

The may be the DSD Enhanement: PR-1028 Employer Contributions by Department and Voucher Has the following options: Allows the expense portion of Employer Contributions to be posted by department to a specific general ledger account number. Allows the user to substitute a segment into the Employer Contribution Deduction Code's general ledger account number by department. All employer contributions may be printed on an employee's check in the Deduction column. The contribution amount will not be added into the 'Total' deduction amounts

Thanks, I like the fact that you've added extra value.

It works well too. I have a client using it.