Hi everyone,
Thank you all for attending today's meeting – I really appreciate the thoughtful ideas and energy you bring to this work!
A big welcome to Hillary, who is now officially part of this committee and our online community – we're excited to have you on board!
Dana had a prior commitment and wasn't able to join us today, but she and I will connect with Tom ahead of our next meeting to outline the agenda and ensure alignment.
In the meantime, please take a moment to review the meeting minutes. If I missed anything or if you have any updates or corrections, feel free to reply or comment here.
Looking forward to building out our plans together!
Loews Coronado Bay Pictures
Warmly,
Anne
90 Minds Events Committee Meeting Minutes
Date: May 27, 2025
Meeting Summary
The meeting began with casual conversation before focusing on updates regarding the board's decision to embrace Sage Intacct and plans for upcoming events, including a Town Hall. The committee discussed various aspects of event planning, including activities for the Town Hall, plans for a conference in San Diego, and ideas for virtual social events. They also addressed organizational matters such as formalizing the committee's charter, welcoming new members, and exploring sponsorship opportunities for future initiatives.
Next Steps
· Hillary to research and propose virtual social event options for September 24th, including cost estimates per person.
· Tom and Darcy to prepare and lead a brief presentation about the Events Committee for the upcoming Town Hall on June 25th.
· Anne to share pictures from the Loews property visit with the committee.
· Anne to confirm the Events Committee calendar and finalize it with Dana.
· Anne to create a poll for the Town Hall to determine the best time for the September 24th virtual event.
· Hillary to get access to the Higher Logic community platform from Anne.
· Committee members to brainstorm new ideas for Friday night entertainment at the conference, as an alternative to the Casino night.
· Tom to reach out to Jim Woodhead regarding organizing a pickleball tournament for the conference.
· Anne to explore boat cruise options for Thursday night of the conference.
· Hillary to look into group discounts and tickets for post-conference activities like the San Diego Zoo.
Sage Intact Advisory Group Updates
The meeting focused on updates regarding the board's decision to embrace Sage Intact and the formation of an advisory group. Anne discussed the upcoming events, including a Town Hall scheduled for June 25th, and encouraged committee members to participate in a presentation. She also mentioned the need for formalizing the committee's charter and suggested having two co-chairs. The group welcomed new members, including Hillary, and discussed the possibility of including more members. Anne emphasized the importance of planning for future activities and encouraged creative ideas for the Town Hall event.
Town Hall Meeting Planning Discussion
The team discussed the upcoming town hall meeting, confirming that sponsors would be invited to attend along with all members. They agreed to keep the meeting scheduled for the 25th at 11am Pacific/1pm Eastern, with a previous meeting planned for the 24th. Anne proposed creating a slideshow featuring historical events and group photos to showcase the organization's growth over the years, and agreed to compile relevant materials from the past five years for the group to review.
Town Hall Planning and Activities
The committee discussed plans for an upcoming Town Hall session, where Tom and Darcy agreed to co-chair the event with a focus on introducing the committee's purpose and activities. Hillary offered to organize a Kahoot game with potential prizes as an icebreaker activity, while Darcy suggested creating a word cloud to engage participants. Anne emphasized the importance of developing an annual calendar of events, including both conference-related and recreational activities, and clarified that the committee charter would remain unchanged while allowing flexibility for future initiatives. Moira inquired about sponsors for the Intact program, to which Anne responded that while sponsors were not yet confirmed, there would be natural representation from both Sage 100 and Intact perspectives on the Advisory Board.
Coronado Conference Planning Meeting
The group discussed plans for a conference at a beautiful property south of Coronado, which offers various event spaces and amenities including a terrace overlooking the ocean, shuttle services, and activities like sailing and pickleball. They decided to organize a boat cruise for Thursday night, with Hillary suggesting a dinner cruise option, and agreed that Friday night could be more relaxed. Anne proposed hosting a cocktail reception on Wednesday night, and the group discussed the importance of booking the boat cruise soon due to high demand.
2026 San Diego Conference Events
The committee discussed plans for outside events at the 2026 conference in San Diego. Anne suggested exploring options like tours at Hotel del Coronado, including a Hollywood and haunted tour. Moira and Hillary offered to research and arrange local activities, such as tours at the San Diego Zoo and the USS Midway. The group agreed to finalize and book events by September, with tours potentially scheduled for Tuesday afternoon and Wednesday morning. Hillary proposed offering group discounts for weekend activities to encourage attendees to stay longer.
Virtual Social Event Planning
The group discussed plans for a virtual social event in September, with Chuck suggesting September 24th. Hillary proposed organizing activities like tequila tasting, chocolate tasting, or succulent gardening sessions, with participants receiving small gifts at the end. The team agreed to poll members about preferred timing for the event, considering the challenge of accommodating different time zones between East and West Coast participants.
Virtual Event Planning and Activities
The team discussed plans for a virtual event, with Hillary agreeing to research cost estimates for different activity options like drink kits or chocolate-making sets. They decided to explore sponsorship opportunities to cover costs, as Anne noted she would need to go through special procedures to allocate budget. The group also planned for an upcoming Town Hall presentation, with Tom and Darcy taking the lead to introduce the new events team and share their focus areas. Finally, they briefly discussed the possibility of organizing a pickleball tournament, with Jim already taking the lead on organizing it, and considered whether to repeat the Casino Night event or explore new ideas for their September event.
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Anne Sawyer
Executive Director
90 Minds Inc.
Sunset Beach CA
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