I just love this social media platform. It can be a tool for good communication. Or it can be used as a clothes line, just hanging your laundry out for all to see.
@Jerry Norman - Regarding the timing of everything, the forms were sent to you on 1/23 prior to the Houston conference. Why weren't the forms returned promptly instead of on 2/7 via two day FedEx? On 2/8, I took the information to the bank and they wanted more documentation. Request sent to Jim on 2/8. Jim returned on 2/15. Banks are closed on Saturday here and today for the holiday. Hind sight is 20/20. But why weren't you prodding others to do THEIR part?
@Robert Wood - Regarding the YE review, no one followed up after I announced that I was turning it over to the bookkeeping folks. Apparently, there was no need to find out what I did? My phone line is always open. To paraphrase the light bulb comedian, how many board members does it take to communicate with the treasurer? Two or three or more? Seems silly don't you think? I think it is sad actually. Very sad!
@Jerry Norman - I would get the bank rec caught up but there is a debit restaurant charge for 1/28 that I STILL don't have documentation for and numerous SWA ticket charges on the debit card earlier this month that there is no documentation for!!!! If you are going to use the debit card for personal expenditures, then turn the paperwork in promptly!!! Or use your credit card and turn it six months later.
In the meantime, if you really want the books, you can have them anytime. 95% of the source documents are in PDF format, go for it! Just be careful what you wish for. To date, I have seen no procedures on who is doing the work or how it will be accomplished. Jim expressed his concern at the last meeting. How I do it now is NOT relevant to how it is done in the future. THIS transition is not a trivial matter!!!!
@Jerry Norman – I too am all for transparency and simplification. I distribute a bus backup of the MAS_90M folder on a regular basis for all to see. Only ONE person regularly downloaded the file. NO one besides yourself has ever asked for additional information. I fail to see how being on line will lead to better transparency and simplification. To me, transparency is seeing a MOTM budget PRIOR to the event. Being assured that there will be a surplus for Atlanta is NOT comforting. Simplification is seeing and being aware of the MOTM agenda/course outline PRIOR to the event.
@Jerry Norman – While we are speaking of transparency, who is on the nominating committee organized by the ED that was supposed to present a slate of board candidates EIGHT weeks ago?
@Robert Wood – If you have ample time to be asking about a trivial matter of bank account access, why hasn't the Acumatica prospect been cleared for membership yet? It HAS been two weeks now since he applied. It is heartening to see your concern with my inability meet my deadline, but when can the membership expect to attend a webinar on the tips and tricks of the new platform? It has been over a month now. Inquiring minds are interested in being more proficient in its usage. When is it going to happen? If only there was an agenda……
And finally, why am I the only one who has to communicate via the laundromat call Higher Logic? I am sure both Jerry and Robert have discussions with the ED. Why aren't they posted here for others to see?
PTL!!!! All the paperwork was accepted at the B of A some 30 minutes ago. We can now move on to the new bookkeeping service. I hope everyone is ready on Thursday!
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Jeff Schwenk
Bottomline Software, Inc.
Waynesboro VA
540-221-4444
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Original Message:
Sent: 02-18-2019 18:18
From: John Hoyt
Subject: Bookkeeping Changeover
It looks like it is on every discussion.
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John Hoyt
john.hoyt@formingsolutions.com
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Original Message:
Sent: 02-18-2019 18:16
From: John Hoyt
Subject: Bookkeeping Changeover
What is this Error that is appearing below each response? Is this only in this discussion or is in others?
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John Hoyt
john.hoyt@formingsolutions.com
Original Message:
Sent: 02-18-2019 17:25
From: Robert Wood
Subject: Bookkeeping Changeover
@Jeff Schwenk triviality was the wrong word. But if you have done what you committed to do, that should be the last step in the process.
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Robert Wood
Consultant
90 Minds
Ocala FL
352-615-5898
Original Message:
Sent: 02-18-2019
From: Jeff Schwenk
Subject: RE: Bookkeeping Changeover
Who is signing checks and having access to the account once I transfer the records? No one until the signature forms are accepted and processed? Not a triviality in my book?
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Jeff Schwenk
Bottomline Software, Inc.
Waynesboro VA
540-221-4444
Original Message:
Sent: 02-18-2019 17:13
From: Robert Wood
Subject: Bookkeeping Changeover
@Jeff Schwenk, I'm a confused. Based on what you and I had discussed, it seems like the signature card would be the last thing holding you up.You were going to have the paper documents, electronic documents, year end completed, and Sage data ready to go by January 15. How is the bank signature cards holding you up? That should be, as far as I can figure it, a triviality.
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Robert Wood
Consultant
90 Minds
Ocala FL
352-615-5898
Original Message:
Sent: 02-18-2019
From: Jeff Schwenk
Subject: RE: Bookkeeping Changeover
Paperwork arrived late on Friday. Banks are closed today. Will see how the process goes before discussing the final transition.
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Jeff Schwenk
Bottomline Software, Inc.
Waynesboro VA
540-221-4444
Original Message:
Sent: 02-18-2019 13:27
From: Robert Wood
Subject: Bookkeeping Changeover
@Jeff Schwenk have you gotten the signature cards and gotten them to the bank?Are we handling the transfer of records at MotM?
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Robert Wood
Consultant
90 Minds
Ocala FL
352-615-5898
Original Message:
Sent: 02-14-2019
From: Robert Wood
Subject: RE: Bookkeeping Changeover
@Jeff Schwenk did you ever have your interview/review with Moira at the end of the year? That was part of the purpose of that was to document how we were doing our jobs as well as what we were doing.You can't really complain that you weren't consulted when you never showed up for your part.
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Robert Wood
Consultant
90 Minds
Ocala FL
352-615-5898
Original Message:
Sent: 02-13-2019
From: Jeff Schwenk
Subject: RE: Bookkeeping Changeover
As Jim noted, I am waiting for his paperwork. Once received, I will head back over the mountain to start the process. Still waiting on documentation to finish the January transactions. It has been nearly two weeks since the debit hit the bank.
As a side note, I would like to see written procedures on how the next chapter is going to operate. During the last board meeting, there were many questions but few answers as to how the process was actually going to work. Is the new firm responsible for writing checks, maintaining the supporting voucher documentation, etc or simply doing book work after the fact? Who is responsible for invoicing new members, invoicing renewals and affiliate sponsorships? Who is going to reconcile MOTM and other conferences and provide revenue and expense analysis to the board? Who is responsible for obtaining 1099 and other necessary documentation? For the record, I was NOT consulted about any of the duties I performed as accountant for the past 7 years. So you can imagine that I have great concerns about this hand off and how smooth the transition will be.
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Jeff Schwenk
Bottomline Software, Inc.
Waynesboro VA
540-221-4444
Original Message:
Sent: 02-13-2019 18:49
From: Jim Woodhead
Subject: Bookkeeping Changeover
Will do
Jim
Sent from my iPhone. Please excuse any typos.
Original Message------
Jim - yes, please expedite these.
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Jerry Norman
CEO, SmartBridge Partners
Smartbridge Partners
Austin TX
5124191444x112
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