Sage 100

This is a little outside the lines but having gone through an audit many years ago I can tell you one thing that is a big benefit is that all of your books and records reconcile. 

I tell clients that they can always keep more, however at a minimum:

Monthly:
- Trial Balance
- AR and AP Aging that ties to TB
- GL Detail for the current month
- Bank reconciliation that ties to TB
- Income statement / Balance sheet

Annually:
- Same as above except include a 12 month detailed general ledger 
- Inventory valuation ( this is probably the top three in terms of "Fudged" numbers )

Great post Wayne.  Adding to what Wayne said, all companies should have supporting detail for EVERY balance sheet account that has as balance not equal to zero.  

This is a little outside the lines but having gone through an audit many years ago I can tell you one thing that is a big benefit is that all of your books and records reconcile. 

I tell clients that they can always keep more, however at a minimum:

Monthly:
- Trial Balance
- AR and AP Aging that ties to TB
- GL Detail for the current month
- Bank reconciliation that ties to TB
- Income statement / Balance sheet

Annually:
- Same as above except include a 12 month detailed general ledger 
- Inventory valuation ( this is probably the top three in terms of "Fudged" numbers )

To be clear, this organization is trying to wrangle it's mounds of documents that support the accounting transactions. They are (finally) all pdfs, but they want to rationalize their creation and storage processes, their security, and of course their ties to the entries. 

We think the InstaDocs system we implemented for them is the right way for now. We think we can generate the audit reports to ensure that nothing is missing. (It is a very clever bolt-on. It should be part of every Sage 100 implementation.)

Still it looks to us that beyond this approach, the only realistic option is full-blown doc management, such as DocLink. Is there another approach between these?

Great post Wayne.  Adding to what Wayne said, all companies should have supporting detail for EVERY balance sheet account that has as balance not equal to zero.  

This is a little outside the lines but having gone through an audit many years ago I can tell you one thing that is a big benefit is that all of your books and records reconcile. 

I tell clients that they can always keep more, however at a minimum:

Monthly:
- Trial Balance
- AR and AP Aging that ties to TB
- GL Detail for the current month
- Bank reconciliation that ties to TB
- Income statement / Balance sheet

Annually:
- Same as above except include a 12 month detailed general ledger 
- Inventory valuation ( this is probably the top three in terms of "Fudged" numbers )