Sage 100

Any best practices for entry of wire transfers in prepayment of an invoice? Customer ships overseas but before they do they take a wire for the full amount. I guess I can: - Enter it as a deposit on the invoice which automatically kicks me into ""two step"" mode - Enter the invoice without a deposit but immediately do a cash receipt which pays it off and properly puts the cash onto the BR Am I missing anything?

I don't think you've missed anything, I think the answer to which is better depends on the timing of when these happen. If the shipment is sent out soon after the wire transfer is received I think entering the invoice and then the cash receipt makes sense. If there is considerable lag time before shipment of goods after receiving the Wire Transfer; then I would go with the customer deposit option.

I wish we had a method to ""choose"" the invoice number in Shipping Data Entry or to manually key in the number you want to use. If they are not using Shipping Data Entry, you can do this process. - Enter the Cash Receipt to record the Wire Cash Receipt, using the Sales Order Number, as the Invoice Number (PrePayment) - When invoicing through SO Invoice Data Entry, manually enter the Sales Order Number as the Invoice Number. Print and Update as usual. - in AR, the PrePayment is automatically applied to the invoice if the Prepayment number matches to the invoice number.

in AR, the PrePayment is automatically applied to the invoice if the Prepayment number matches to the invoice number. I was not aware of this but I like it! when does that matching happen? is it automatically applied during the update of invoices from Sales Order.

This is good but not if the user has paperless enabled and sends the invoice to the customer which then shows a balance (risk of double pay, phone call to ask why balance)

@DavidOverholt it happens when the Sales Invoice Journal is updated. It is automatic. Again, that means it only works from SO Invoice Data Entry, not from Shipping Data Entry. @WayneSchulz I work with a client that has decided to email invoices ""AFTER"" they have been updated to the permanent files; via Paperless. Instead of having to worry about sending invoices, then getting a Credit Card Decline, or forget to apply a deposit. AR --> Reports --> Invoice History Printing --> SO Invoices, Today's Date only. They have a Sub Report that prints on their Invoice that lists the Current Invoice Balance. And if the Balance is 0.00, then the words on top say RECEIPT, not Invoice.

I really like this idea @MadelineStefanou - thanks. I could see my customer using it down the line.