π₯οΈ 90 Minds Technology Committee
Meeting Minutes
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Date: April 24, 2025
π Meeting Type: Technology Committee Working Session
π Facilitator: Anne Sawyer
π Meeting Overview
The Technology Committee convened to discuss the formation of a standing systems committee, with the goal of evaluating and implementing a new Association Management System (AMS)/Customer Relationship Management (CRM) platform. The team reviewed existing platform limitations, discussed structural needs, confirmed leadership roles, and identified short-term priorities for vendor research and committee charter development.
π§ Key Discussion Areas
1. Committee Formation & Charter
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The group affirmed the need for a standing Technology Committee focused on systems architecture and tech strategy.
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A draft charter will define roles, responsibilities, and focus areas, including AMS/CRM evaluation, vendor oversight, and ongoing system health.
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Leadership roles were discussed with Steve serving as Board liaison; no decision made on a formal chair due to ongoing structure review.
2. System Strategy & Vendor Evaluation
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Current systems (Higher Logic) were evaluated for performance gaps.
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Emphasis placed on replacing the membership management platform with something scalable, member-managed, and integrated with existing tools (WordPress, Mailchimp, etc.).
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Potential platforms discussed included MemberClicks, Novi AMS, MemberLeap, and Glue Up.
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Committee emphasized the need to evaluate built-in community tools to potentially replace Higher Logic in the future.
3. System Requirements
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Anne will finalize and post a clear requirements document (AMS priorities, integration needs, and budget targets).
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A budget range of $3,500β$5,000/month was discussed for system implementation and support.
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System must support: tiered memberships, renewals, event registration, payments, analytics, and member-managed profiles.
4. Google Workspace & File Management
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Agreed that the Technology Committee should have shared admin access to the tech project folder.
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SOPs and organizational structure for document storage will be created later, once vendor system is selected.
5. AI, CRM, and Content Systems
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Brief discussion on integrating AI-based systems for tagging and organization.
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Todd raised the option of Zoho CRM temporarily for back-end record consolidation.
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Mailchimp alternatives (e.g., Groundhog for WordPress) and centralized campaign tracking were also discussed.
6. Future Tech Considerations
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Action Items
| Action Item |
Responsible |
Due Date |
| Post AMS system requirements, priorities, and strategic goals in Higher Logic |
Anne |
04/26/2025 |
| Share Higher Logic renewal contract details with the committee |
Anne |
04/26/2025 |
| Renew Higher Logic for one year |
Anne |
04/30/2025 |
| Research the AMS vendor shortlist and conduct demos |
All Committee Members |
Before 05/10/2025 |
| Submit additions to the draft committee charter |
All Committee Members |
Before 05/06/2025 |
| Refine and review draft charter at Board Retreat |
Steve & Todd |
05/07/2025 |
| Provide feedback on committee charter (post-meeting) |
Robert |
05/06/2025 |
| Reschedule November meeting to Nov 20 and update Zoom details |
Anne |
04/30/2025 |
| Prepare vendor recommendations and comparison grid for May meeting |
All Committee Members |
05/15/2025 |
π
Next Meeting
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Date: May 22, 2025 (Post Board Retreat)
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Focus: Review vendor demo feedback, finalize AMS recommendations, approve draft charter
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Anne Sawyer
Executive Director
90 Minds Inc.
Sunset Beach CA
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